ARTICLE I - DUTIES OF THE BOARD

The duties of the Board in discharging their responsibility for the management of the Society as specified in Article IV of the Constitution shall include but not be limited to, the following:

1. THE BOARD SHALL HOLD BOARD OF DIRECTORS' MEETINGS at least monthly and at such other times as are required for timely transaction of the necessary business. Board meetings may be called by the President; or in the event of his indisposition, by the Vice-President, or by a majority of the Board of Directors.
   
   At all Board meetings, four Board members will constitute a quorum. All members of the Board, including the President, shall be entitled to vote. Board meetings shall be open to all Society members.
   
   
2. THE BOARD SHALL DRAW UP, PUBLISH, AND IMPLEMENT RULES AND REGULATIONS as are found necessary for carrying out and controlling Society activities.
   
   
3. THE BOARD SHALL ESTABLISH TUITION RATES, DUES PAYABLE BY ASSOCIATE MEMBERS, AND OTHER FEES.
   
   
4. The Board shall maintain a current Program and Budget. Fiscal control of Society activities shall be exercised through a Program and Budget. This two-part document shall comprise:

   a. A PROGRAM comprising a brief description of the proposed program of activities for the fiscal year, including the estimated number of students to be accommodated, scholarships to be provided, buildings to be procured, staff to be engaged, and any other major activities contemplated.

   b. A BUDGET comprising an estimate of expenditures required to implement the proposed program and an estimate of the anticipated funds, identified as to sources.

   The Program and Budget shall be presented to the Society for approval at the last scheduled meeting before the end of the school term.

   In the event the Program is changed or some of the funds fail to materialize, or for some other reason the Program and Budget becomes substantially unbalanced, the Board shall prepare and submit to the Society for approval, a revised Program and Budget which will bring the expenditures into harmony with available funds.

5. THE BOARD SHALL HOLD SOCIETY MEETINGS. The purposes to be achieved by these meetings shall be to keep the membership informed of Society activities, to provide opportunity for the members to offer suggestions, to accomplish elections, to approve the Program and Budget, and to serve any other purpose necessary for the Society to effect general direction and guidance of the Board. Specifically, the meetings shall include the following:
   

   FOUR SCHEDULED MEETINGS:

   1. One during the first month of the school year to enable the superintendent to present plans for the year; and the Board to discuss the Budget in the light of actual enrollment.

   2. One meeting during November.

   3. One meeting during January.

   4. One meeting during April, when the Superintendent and the Board will review the Program and Budget for the current academic year and will announce plans for the next year. The budget will be proposed to the Society for formal acceptance at this meeting. Election and installation of officers will be carried out after the acceptance of the Budget by the Society.

   SPECIAL MEETINGS when required as determined by the President, by the Board, or as desired by the members, as provided in the Constitution.

6. THE BOARD SHALL PREPARE AND SUBMIT AN ANNUAL REPORT at the final meeting held during its tenure (i.e. at the officer installation meeting), such report to include a listing of activities participated in by the Society with a financial statement by the Treasurer, itemizing all elements of income and expenditures, and listing all assets and liabilities.
   
   
7. THE BOARD SHALL ENGAGE A SUPERINTENDENT who will be responsible to the Board for the operation of the Lahore American School.
   
   
8. IF REQUIRED, THE BOARD MAY ENGAGE A SUPERVISOR OF THE HOSTEL who shall be responsible to the Board for the supervision of any hostel operated by the Society.
   

ARTICLE II - DUTIES OF THE OFFICERS

1. The President is Chairman of the Board and the executive officer of the Society. Specifically he shall:

   a. Preside at meetings of the Board and at meetings of the Society.
   b. Appoint all committees, except the Nominating Committee and fill vacancies thereon.
   c. Act as ex-officio member of all committees, except the Nominating Committee.
   d. Initiate and follow through with such action as is necessary for the effective and timely transaction of business required for carrying out activities of the Society.

2. The Vice-President, in the absence or indisposition of the President shall act for him.
3. The Secretary shall be responsible for recording the minutes of meetings of the Board and meetings of the Society; conducting correspondence and keeping the records of the Society, except the financial records, all as directed by the Board.
4. The Treasurer shall be responsible for collection of all dues and fees levied by the Society, acceptance of all funds paid to the Society, deposit of funds in proper depositories, keeping of the accounts and financial records of the Society, drafting of the annual Budget, and preparation of checks for disbursement of funds, all ad directed by the Board.

ARTICLE III - ELECTION AND INSTALLATION OF THE BOARD

1. The Officers and Board Members at Large shall be elected at the Election Meeting. No less than one month prior to the election, the Board of Directors shall appoint a Nominating Committee of three or more members, which will present the constituency of the Society, who shall acknowledge a Society member's interest in serving on the Board by acceptance of a written declaration to that effect. The Nominating Committee will then prepare a slate of candidates including all who have submitted said written declaration and comprising at least one candidate for each open position of the Board of Directors.
2. No candidate shall be included on the slate who has not indicated his willingness and ability to spare the time to serve effectively if elected, by written declaration.
   
   Each candidate's written declaration must specify the position he or she is seeking nomination to.
   
   
3. In preparing a slate of candidates, the Nominating Committee shall receive written declarations for Society members interested in serving on the Board up to 10 days prior to the election, and shall publish the slate by distributing a copy thereof to all voting members no later than 7 days prior to the election.
   
   
4. At the election meeting, the President shall request the Chairman of the Nominating Committee to present the slate of candidates. If there is more than one candidate nominat3d for any position, voting shall be by written ballot, counted by the Nominating Committee. Voting by proxy or absentee ballot will not be permitted. There will be no nominations from the floor on the election day.
   
   
5. Members of the new Board shall be installed immediately after their election, and unless relieved, shall serve until their successors have been elected and installed. The members of the old board may be invited to attend the meetings of the new Board to give advice and guidance. The members of the old Board will have no vote during these meetings.

ARTICLE IV - COMMITTEES

1. The President of the Board of Directors shall appoint such committees as are deemed necessary.
   
   
2. Non-members of the Society may be co-opted to such committees for expert assistance.

ARTICLE V - FINANCIAL MATTERS

1. CUSTODY AND DISBURSEMENT OF FUNDS:

   a. Collection of tuition and requests for grants shall be made in the name of the society and all moneys received shall be deposited in the name of the Society in banks selected by the Board. Accounts shall be paid and withdrawals made by checks signed jointly by the President and Treasurer except that in the absence of either, the Vice-President shall sign for either, but not for both. In the absence of both the President and the Treasurer, the Secretary shall sign for the Treasurer.

   b. Investments shall be made by the Board. Transactions connected therewith shall be made in the name of the Society, and documents executed in connection with the sale and transfer thereof shall be authenticated jointly by the President and Treasurer, or in their absence, in the same way as indicated in the preceding paragraph for signing checks.

   c. No officer or member of the Society shall be held personally liable for any bills or obligations of the Society, past or present, except for the payment of his own bills.

2. PAYMENT OF TUITION AND FEES
   
   All members of the Society are responsible for the prompt payment of such subscriptions or other dues or fees as are prescribed by the Board of Directors in order to meet the regular obligations of the Society as incurred in fulfilling the objects of the Society.
   
   
3. FISCAL YEAR
   
   The Fiscal year shall be from July 1 to June 30 of the following year. An audit of the accounts shall be done by a firm of chartered accountants approved by the Board. This audit should be completed and approved by the Board before the Superintendent leaves Lahore.

ARTICLE VI - QUORUM

One-fifth of the voting members of the Society when present at any meeting shall constitute a quorum for the purpose of transacting any business of the Society. If, after the expiration of fifteen minutes, one-fifth of the voting members are not present, then the meeting shall stand adjourned for one week at the same hour and place; the Secretary shall give four (4) days' notice to the members of such adjourned meeting. If, at such adjourned meeting, a quorum is not present after fifteen minutes, the members present shall be deemed to be a quorum and shall have the power to proceed with the business of the meeting.

ARTICLE VII - AMENDMENTS

Amendments of these By-Laws shall be accomplished by the same procedure as described for the Constitution.

As amended: April 25, 1988
January 18, 1995